Image and Film License Agreement
THIS IS A LEGAL AGREEMENT BETWEEN THE LICENSEE (AS DEFINED BELOW)
AND THE LICENSOR (AS DEFINED BELOW). THIS AGREEMENT APPLIES TO
CERTAIN LICENSES ISSUED VIA THE PHOTOSHELTER.COM WEBSITE (THE “SITE”),
AND IS APPLICABLE TO ONLINE, DIGITAL AND ANALOGUE (PHYSICAL) DELIVERY
OF LICENSED MATERIAL (THE “AGREEMENT”). THE LICENSOR AND LICENSEE
HEREBY ACKNOWLEDGE AND AGREE THAT NEITHER THE SITE NOR ITS OWNER,
BITSHELTER, LLC (COLLECTIVELY, “PHOTOSHELTER”), IS A PARTY TO THIS
AGREEMENT AND NO CLAIM SHALL BE MADE BY THE LICENSOR, THE LICENSEE
OR ANY OF THEIR AFFILIATES AGAINST PHOTOSHELTER OR ITS AFFILIATES FOR
ANY LOSS, DAMAGE OR ANY DISPUTE RELATING TO THE LICENSED MATERIAL
(AS DEFINED BELOW) AND THE LICENSOR AND THE LICENSEE WAIVE ANY AND
ALL CLAIMS AND CAUSES OF ACTIONS AGAINST PHOTOSHELTER TO THE FULLY
EXTENT PERMITTED UNDER LAW. THE LICENSOR AND LICENSEE HEREBY AGREE
TO JOINTLY AND SEVERALLY INDEMNIFY PHOTOSHELTER AGAINST ANY CLAIM,
DAMAGE, EXPENSE OR OTHER LOSS INCURRED BY PHOTOSHELTER AND ITS
AFFILIATES AS A RESULT OF OR IN CONNECTION WITH THIS AGREEMENT AND
THE MATTERS REFERENCED HEREIN.
1. Definitions. In this Agreement the following definitions apply:
1.1 “Invoice” means the computer-generated or pre-printed invoice provided by or through the
Site that may include, without limitation, names of the Licensor and Licensee, the permitted
scope of use of the Licensed Material selected and the corresponding price for the license of such
1.2 “Licensed Material” means any still image, film or video footage, audio product, visual
representation generated optically, electronically, digitally or by any other means, including any
negatives, transparencies, film imprints, prints, original digital files or any Reproductions thereof,
or any other product protected by copyright, trademark, patent or other intellectual property
right, which is licensed to Licensee by Licensor under the terms of this Agreement. Any
reference in this Agreement to the Licensed Material shall be to each individual item within the
Licensed Material and also to the Licensed Material taken as a whole.
1.3 “Licensee” means the person or entity set forth in the applicable Invoice as the “licensee” and
receiving the rights to the Licensed Materials as specified hereunder.
1.4 “Licensor” means the person or entity set forth on the Invoice as the “licensor” and granting
the rights to the Licensed Materials as specified hereunder. For the avoidance of doubt, in no
event shall PhotoShelter be deemed for any purposes hereunder as the Licensor.
1.5 “Reproduction” and “Reproduce” mean any form of duplication, copying or publication of
any or all of the Licensed Material, via any medium and by whatever means, and/or the
distortion or manipulation of the whole or any part of the Licensed Material and the creation of
any derivative work from the Licensed Material.
1.6 “User” means any employee or subcontractor of the Licensee who manipulates, edits, or
modifies the original digital file containing the Licensed Material or incorporates the Licensed
Material within any derivative work.
2. Grant of Rights. Subject to the terms of this Agreement:
2.1 Licensee has the non-exclusive (exclusive licenses available, contact directly), nontransferable,
non-sublicensable right to Reproduce the Licensed Material identified in the Invoice
in a SINGLE DESIGNED COVER or promotional design (including web banners) an unlimited
number of times in any and all media for the following purposes (together the “Permitted Uses”):
2.1.1 Advertising and promotional materials for romance novels;
2.1.2 Broadcast and theatrical exhibitions;
2.1.3 Print publications and physical products;
2.1.4 Electronic publications including website design, up to a maximum resolution of 72dpi;
2.1.5 Any other uses approved by the Licensor in the Invoice or otherwise in writing.
2.2 Licensee has the right to have the Licensed Material Reproduced by subcontractors of
Licensee, provided that Licensee ensures that such subcontractors agree to abide by the
provisions of this Agreement.
2.3 Licensee may alter, crop, manipulate and create derivative works of the Licensed Material for
a SINGLE DESIGN. (One cover, or design per license purchased)
2.4 Licensee’s rights to the Licensed Material are worldwide and perpetual.
3.1 Licensee may store the Licensed Material in a digital library, network configuration or
similar arrangement to allow the Licensed Material to be viewed by employees, partners and
clients of Licensee, but under no circumstance may the Licensed Material ever be used in
more than one design without an additional license purchase.
3.2 Licensee may not sublicense, sell, assign, convey or transfer this Agreement or any of its
rights under this Agreement but Licensee may sell or license derivative works incorporating the
Licensed Material FOR A SINGLE DESIGN and to a single purchaser (i.e. predesigned covers).
However, Licensee may not include the Licensed Material in an electronic template intended to
be Reproduced by third parties on electronic or printed products.
3.3 Licensee may not sell, license or distribute any derivative work containing the Licensed
Material in a way that would allow a third party to download, extract or access the Licensed
Material as a standalone file.
3.4 Licensed Material shall not be incorporated into a logo, trademark or service mark.
3.5 Licensee may not post the original Licensed Material online in a downloadable format
or enable it to be distributed via mobile telephone devices EXCEPT as part of the final
3.6 If any Licensed Material featuring a model is used in (i) a manner that would lead a
reasonable person to believe that the model personally uses or endorses a product or service; or
(ii) connection with a subject that would be unflattering or unduly controversial to a reasonable
person, Licensee must accompany each such use with a statement that indicates that the person is
a model and the Licensed Material is being used for illustrative purposes only.
3.7 The Licensed Material may not be used in a pornographic, defamatory or
otherwise illegal manner.
3.8 Licensee must retain the copyright symbol, the name of Licensor or such other credit
information, if any, provided in the invoice, the Licensed Material’s identification number and
any other information as may be invisibly embedded in the electronic file containing the original
••Licensee MUST credit or request the photographer be credited in the final
book on the copyright page as: Jenn LeBlanc / Illustrated Romance
3.9 Licensee must abide by any restriction on use notified to it by Licensor before or at the time
of delivery of the Licensed Material, either in the Invoice, information accompanying the
Licensed Material or otherwise.
3.10 If any Licensed Material is Reproduced in an editorial manner, Licensor’s name or, such
other credit information, if any, provided in such Invoice, must appear adjacent to the Licensed
Material in the credit line accompanying the Licensed Material. Credit as: Jenn LeBlanc /
4. Copyright. No ownership or copyright in any Licensed Material shall pass to Licensee by the
issuance of the license contained in this Agreement. Except as expressly stated in this
Agreement, Licensor grants Licensee no right or license, express or implied, to the Licensed
5. Warranty and Limitation of Liability.
5.1 Licensor warrants that: (i) it has all necessary rights and authority to enter into and perform
this Agreement; (ii) the Licensed Material will be free from defects in material and workmanship
for 30 days from delivery (Licensee’s sole and exclusive remedy for a breach of this warranty
being the replacement of the Licensed Material); and (iii) Licensee’s use of the Licensed Material
in its original form, and when used in accordance with this Agreement and the Invoice, will not
infringe on any copyright, moral right, trademark or other intellectual property right and will not
violate any right of privacy or right of publicity.
5.2 LICENSOR MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED,
REGARDING THE LICENSED MATERIAL, INCLUDING, WITHOUT LIMITATION, ANY
IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. LICENSOR SHALL NOT BE LIABLE TO LICENSEE OR ANY OTHER PERSON
OR ENTITY FOR ANY GENERAL, PUNITIVE, SPECIAL, INDIRECT, CONSEQUENTIAL
OR INCIDENTAL DAMAGES, OR LOST PROFITS OR ANY OTHER DAMAGES, COSTS
OR LOSSES ARISING OUT OF LICENSEE’S USE OF THE LICENSED MATERIAL OR
OTHERWISE, EVEN IF LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES, COSTS OR LOSSES. LICENSOR’S MAXIMUM LIABILITY ARISING
OUT OF OR IN CONNECTION WITH LICENSEE’S USE OF OR INABILITY TO USE THE
LICENSED MATERIAL (WHETHER IN CONTRACT, TORT OR OTHERWISE) SHALL, TO
THE EXTENT PERMITTED BY LAW, BE LIMITED TO THE VALUE OF 5 TIMES THE
VALUE PAID BY THE LICENSEE FOR THE LICENSED MATERIAL.
5.3 THE REPRESENTATIONS AND WARRANTIES MADE BY LICENSOR IN THIS
AGREEMENT APPLY ONLY TO THE LICENSED MATERIAL AS DELIVERED BY
LICENSOR AND WILL BE INVALID IF THE LICENSED MATERIAL IS USED BY
LICENSEE IN ANY MANNER NOT SPECIFICALLY AUTHORIZED IN THIS
AGREEMENT OR IF LICENSEE IS OTHERWISE IN BREACH OF THIS AGREEMENT.
6.1 Provided Licensed Material is only used in accordance with this Agreement and Licensee is
not otherwise in breach of this Agreement, Licensor shall defend, indemnify and hold Licensee
harmless from all damages, liabilities and expenses (including reasonable attorneys’ fees and
permitted and authorized costs), arising out of or connected with any actual or threatened
lawsuit, claim or legal proceeding alleging that Licensor is in breach of its warranties given in
section 4 above.
THE FOREGOING STATES LICENSOR’S ENTIRE INDEMNIFICATION OBLIGATION TO
LICENSEE UNDER THIS AGREEMENT AND LICENSEE’S SOLE AND EXCLUSIVE
REMEDY FOR ANY ALLEGED OR ACTUAL BREACH OF THE REPRESENTATIONS
AND WARRANTIES SET FORTH IN SECTION 5 ABOVE.
6.2 Where Licensee’s use of the Licensed Material is not authorized by this Agreement, Licensee
shall defend, indemnify and hold Licensor and its parent, subsidiaries and commonly owned or
controlled affiliates and their respective officers, directors and employees harmless from all
damages, liabilities and expenses (including reasonable attorneys’ fees and costs) arising out of
or as a result of claims by third parties relating to Licensee’s use of any Licensed Material
outside the scope of this Agreement or any other breach by Licensee of this Agreement.
6.3 The party seeking indemnification pursuant to this section 6 shall promptly notify the other
party of such claim. At indemnifying party’s option, indemnifying party may assume the
handling, settlement or defense of any claim or litigation, in which event indemnified party shall
cooperate in the defense thereof. Indemnified party shall have the right to participate in such
litigation, at its expense, through counsel selected by indemnified party. The indemnifying party
will not be liable for legal fees or other costs incurred prior to the other party giving notice of the
claim for which indemnity is sought.
7. Termination and Revocation.
7.1 The license contained in this Agreement will terminate automatically without notice from
Licensor if Licensee fails to comply with any provision of this Agreement. Upon termination,
Licensee must immediately (i) stop using the Licensed Material; (ii) destroy or, upon the request
of Licensor, return the Licensed Material to Licensor; and (iii) delete or remove the Licensed
Material from Licensee’s premises, computer systems and storage (electronic or physical).
7.2 Licensor reserves the right to revoke the license to use the Licensed Material for good cause
and elect to replace such Licensed Material with alternative Licensed Material. Upon notice of
any revocation of a license for any particular Licensed Material, Licensee shall immediately
cease using such Licensed Material and shall where possible ensure that its clients and customers
8. Condition of Licensed Material. Licensee should examine all Licensed Material for possible
defects (whether digital or otherwise) before sending any Licensed Material for Reproduction.
Without prejudice to section 5.1, Licensor shall not be liable for any loss or damage suffered by
Licensee or any third party, whether directly or indirectly, arising from any alleged or actual
defect in any Licensed Material or its caption or in any way from its Reproduction.
9. Miscellaneous Terms.
9.1 Unauthorized Use. Any use of Licensed Material in a manner not expressly authorized by
this Agreement or in breach of a term of this Agreement constitutes copyright infringement,
entitling Licensor to exercise all rights and remedies available to it under copyright laws around
the world. Licensee shall be responsible for any damages resulting from any such copyright
infringement, including any claims by a third party.
9.2 Governing Law. This Agreement will be governed in all respects by the laws of the State of
New York, without reference to its laws relating to conflicts of law. Any disputes arising from
this Agreement or its enforceability shall be settled by binding arbitration to be held in New
York, New York. The United Nations Convention on Contracts for the International Sale of
Goods does not govern this Agreement.
9.3 Severability. If one or more of the provisions contained in the Agreement is found to be
invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the
remaining provisions shall not be affected. Such provisions shall be revised only to the extent
necessary to make them enforceable.
9.4 Waiver. No action of Licensor, other than express written waiver, may be construed as a
waiver of any provision of this Agreement. A delay on the part of Licensor in the exercise of its
rights or remedies will not operate as a waiver of such rights or remedies, and a single or partial
exercise by Licensor of any such rights or remedies will not preclude other or further exercise of
that right or remedy. A waiver of a right or remedy by Licensor on any one occasion will not be
construed as a bar to or waiver of rights or remedies on any other occasion.
9.5 Entire Agreement. This Agreement contains all the terms of the license agreement and no
terms or conditions may be added or deleted unless made in writing and signed by an authorized
representative of both parties. In the event of any inconsistency between the terms contained
herein and the terms contained on any purchase order or other communication sent by Licensee,
the terms of this Agreement shall govern.